AI Medical Records Review for IME & QME

WHITE sorts, de-duplicates, and indexes the full production into one Bates-numbered record set with a verified page count. The review, the summary, and the opinions stay with the evaluator who signs the report.

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Run your own files and see the output before you commit to anything.

First Name

Last Name

Work email

Firm

Your role

Estimated monthly pages

Message

Response within one business day

Years in medical legal

0 +

pages reviewed

0 M+

Standard Turnaround

0 H

Per file, unlimited pages

0 GB

Built for evaluators in:

See it for yourself

Watch us prepare an evaluation file.

app.whiteai.com/case/alvarez

What the evaluation turns on

Causation lives in the chronology.

Whether the question in front of you is apportionment, pre-existing condition, or the extent of a residual, the answer rests on what the record shows and when it shows it. WHITE returns the full production in date order, with prior treatment, competing causes, and the course of care sitting where they belong. Every entry carries the page it came from, so your review starts at the record instead of at the sorting.

Six years prior

Earlier treatment, same body part

Prior lumbar course of care located and placed ahead of the index event.

Index event

Reported injury and first contact

Incident report and initial presentation set at the head of the sequence.

Course of care

Conservative care, then injection

Physical therapy and epidural steroid injection in sequence, with provider and frequency attached.

Across sources

412 duplicate pages identified

The same provider records sent by more than one party, kept once and reported separately.

Competing cause

Degenerative findings on imaging

Radiology language extracted verbatim and placed in date order for your reading.

Endpoint

MMI or P&S report and restrictions

The treating physician’s stated endpoint and work restrictions located and page-referenced.

Scope of work

Prepared by us. Reviewed, summarized, and signed by you.

One rule governs every forum an evaluation report lands in: the physician who signs the report is the one who reviewed the records and formed the opinions. A report that reads as though someone else did that work is a report waiting to be excluded. WHITE is built to do the preparation that comes before your review and to stop there.

California QME and AME

Labor Code section 4628. Subsection (a)(2) places the reviewing and summarizing of prior medical records with the physician who signs the report, and a failure to comply makes the report inadmissible. Subsection (c) contemplates that the initial outline of history and the excerpting of prior records may be prepared by another party, provided the physician reviews the excerpts and the entire outline and makes any further inquiry the medical issues require. WHITE sits inside that boundary. Every file ships with scope and qualifications language for the disclosure subsection (b) requires.

Retained experts in federal court

Rule 26(a)(2)(B). A retained expert's report must be prepared and signed by the witness, and courts have excluded testimony where the report was written by someone else. Subsection (ii) also requires the report to state the facts or data the witness considered in forming the opinions. A Bates-numbered index with a counted page total documents exactly that, source by source.

WHITE prepares

The record set

Sorted, de-duplicated, Bates-numbered production
Bookmarked index by provider, facility, and date of service
Date-ordered excerpts, each hyperlinked to its source page
A counted page total, per source and in total
Missing, illegible, and low-confidence pages flagged

Stays with the evaluator

The report

Your review of the records themselves
The written summary of prior medical records
History, examination, and clinical findings
Causation, apportionment, and impairment
The conclusions and the signed declaration

The platform

Built for the seat that has to defend the file.

Multi-source reconciliation

Records arrive from counsel, carriers, and providers separately and overlap. All of it resolves into one working file with duplicates marked.

Counted page totals

A per-source and total page count, so what you received is documented before you write about it.

Prior history detection

Earlier treatment, prior claims, and competing causes surfaced in date order with page references.

Record data extraction

Patient, provider, facility, date of service, and page range pulled per record into a sortable index.

Referral-source formatting

Carriers, TPAs, and IME vendors each want their own layout. Set the format per referral source once.

Measured accuracy dashboard

Per-field accuracy scored against human-verified output, recomputed nightly.

Features

Three things that decide how the file goes.

Record preparation is the part of an evaluation nobody schedules time for, and everybody pays for. These are the three places it costs the most.

Page verification

Know the count before you sign.

WHITE returns a counted page total, broken out by source, alongside the duplicates it removed. In California that number is what you hold against the declaration served with the records. Everywhere else it is how you state what you received and considered without estimating.

Exam date priority

Ready when the calendar says so.

Tag a file Urgent at upload and it moves ahead of routine volume. Queue tiering keeps a file scheduled for next week from sitting behind a 15,000-page production, so the record set lands before the exam and not after it.

Bates numbered and hyperlinked

Every citation traces back.

The deliverable is a bound PDF, Bates numbered and hyperlinked to the source page. Cite a record in your report and the page it came from is one click away in deposition. A challenge to what the record says resolves against the record itself.

Missing line detection

When a line is missing, WHITE flags it.

Configure your output once at onboarding. Every comp file after that follows your template automatically.

Missing line detection

When a line is missing, WHITE flags it.

Productions arrive incomplete more often than anyone admits. WHITE detects the gap, marks the section, and routes it to Human QC before the record set reaches you, so a request for the missing records goes out early rather than after the exam. Low-confidence lines never move forward unverified.

Deposition and cross-examination

The questions that get asked about the record.

Configure your output once at onboarding. Every comp file after that follows your template automatically.

Use cases

How evaluators use WHITE.

Panel QME evaluations

The full production from both parties, reconciled and indexed before the exam date.

AME evaluations

Two productions from opposing counsel arriving separately, resolved into one record set.

Supplemental and follow-up reports

New records isolated against what was already produced, so the incremental set is clear.

Defense and plaintiff IME

Treating records, imaging, and billing indexed together for a causation and residuals opinion.

Disability and long-term care

Longitudinal records across years and providers ordered for a functional capacity determination.

Retained expert engagements

A documented record of the facts and data considered, page-referenced for deposition and trial.

Specialties served:

What you get back

Choose sort and index, or add summary.

Service level 1

Sort only

Bound, sorted, hyperlinked PDF with a cover page
Bookmarked index by provider, facility, and date of service
Page-header stamps and Bates numbering
Duplicates identified and separated from the working set
Counted page total, per source and in total
Human QC by a trained reviewer, then QA
No written summary and no characterization

5 GB per file, unlimited pages. Your template, configured once at onboarding.

Service level 2

Sort and summarize

Everything in Sort and index
Date-ordered excerpts of the record, each hyperlinked to its source page
Prior treatment, competing causes, and course of care grouped for review
Prepared for your review. No conclusions, no opinions, no impairment ratings.
Bound PDF plus a Word working file for your review.

5 GB per file, unlimited pages. Your template, configured once at onboarding.

Trust and compliance

Your records are protected.

SOC 2

Certified information security management system.

HIPAA

HIPAA compliant, BAA on signature.

7-year retention

HIPAA-aligned, configurable, with litigation hold

Encrypted

TLS in transit, encrypted at rest, client-isolated, every access logged

Never trained on

Your records are never used to train models

FAQs

Questions and answers.

Is this only for California QMEs?

No. The medical record review and record preparation work is the same in every forum: reconcile the sources, remove the duplicates, order the file, number the pages, and hand the evaluator a searchable set they can review. California panel QMEs and AMEs have a specific statute governing who may do what, so we call it out directly. IME physicians conducting an independent medical examination, disability evaluators, and retained experts use the same product under the rules that govern their own engagements.

Does using WHITE create a Labor Code 4628 problem?

WHITE is scoped to stay inside section 4628(c), which contemplates that the initial outline of history and the excerpting of prior medical records may be prepared by someone other than the physician, so long as the physician reviews the excerpts and the entire outline and makes any further inquiry the medical issues require. WHITE does not review and summarize the records in the sense section 4628(a)(2) reserves to you, and does not draft conclusions. Every file ships with disclosure language for section 4628(b). How you apply that in a given case remains your professional judgment.

I serve as a retained expert in litigation. Does WHITE fit?

Federal Rule 26(a)(2)(B) requires your report to be prepared and signed by you, and subsection (ii) requires you to state the facts or data you considered. WHITE does not write reports. It produces the indexed, page-counted record set that documents what you were given and what you worked from, source by source, which is the record that disclosure rests on.

Who writes the summary of records?

You do. WHITE returns a sorted, indexed record set with date-ordered excerpts and page references. If you choose Sort and Summarize, a clinician-reviewed Word summary is included as a starting reference, but the narrative summary, the reasoning, the causation analysis, and the conclusions are written by the evaluator who signs the report.

How does WHITE handle duplicate records from multiple sources?

Opposing counsel, carriers, and providers frequently send the same records across multi-provider productions. WHITE identifies the overlap, keeps one clean copy in the working set, and reports the duplicated pages separately so you can see what was served twice and by whom.

Can I still bill record review under the Medical-Legal Fee Schedule?

You bill the way you do now. WHITE gives you a counted page total, broken out by source, that you can hold against the section 4062.3 declaration served with the records. What is billable turns on the fee schedule and on the records you personally review, and that determination stays with you and your billing team.

Does WHITE give impairment ratings or medical opinions?

No. WHITE does not rate impairment, apportion causation, or offer a medical opinion of any kind. It locates and orders what the record contains and tells you which page it came from.

What happens when a case has 10,000 or more pages across dozens of sources?

That is the workload this AI medical record review product is built for. Files run up to 5 GB with no page limit. Large productions are split, processed in parallel, and recombined into a single indexed, searchable chronology. The counted page total and source-by-source breakdown arrive with the file so you can reconcile what was received against what was served. Human review and verification happen at every stage, whether the file is 500 pages or 50,000.

Is WHITE HIPAA compliant and secure?

Yes. WHITE is SOC 2 certified and HIPAA aligned. Records are encrypted in transit and at rest, each client is isolated, data retention runs seven years by default, and your records are never used to train models.

How fast is it, and how large a file can it handle?

Turnaround is configured per client by priority and page count, roughly 4 to 8 hours by size. Files run up to 5 GB with unlimited pages, split and recombined automatically.

Send us the file you were dreading.

Upload a real file, run it through WHITE, and compare the causation chronology and the clinician-reviewed summary to what your team produces today. See the turnaround and the human sign-off on your own records before you decide anything.

Or email us directly: sales@rapidcare.ai